Information on visa applications

Here you will find background information that can help you to correctly compile the attachments for your visa application. The attachments are always structured as follows:


▼ Proof of financial resources


Statement of plausibility:

▼ Letter of motivation

▼ Curriculum vitae

▼ Prior language skills

▼ Qualification plan (course registration with FIA)

▼ Recognition procedure (application for professional licensing)

▼ Job search from abroad

Important note: It is our concern to ensure that the content of our information is always correct and up-to-date. However, since circumstances at individual embassies or consulates differ in detail it is essential that you either verify and complete the information needed for your situation by using the website of the embassy responsible for you or by personally requesting information from them.

Proof of financial resources

You must prove that you can secure your livelihood. There are two different ways to do this

 

Blocked account

In this procedure, a so-called blocked account is opened at a German financial institution. According to the German Foreign Office, following providers currently offer blocked accounts throughout Germany:

  • Fintiba
  • Coracle
  • Deutsche Bank
  • Expatrio

A total of at least €10,332 (for 1 year) plus applicable bank charges must be paid into the blocked account in Germany. A maximum of €861 can be used monthly.

In addition, qualification program costs must be covered (e.g. proof of advanced payment or instalment agreement with FIA).

With FIA-Insurance, FIA has created an attractive offer in cooperation with experienced and renowned experts, through which international health care professionals can easily set up a blocked account already from abroad.

 

Letter of commitment (guarantee)

In this procedure, a sponsor residing in Germany (e.g. a relative) must submit a letter of commitment to the foreigners’ authority at his or her place of residence. The sponsor’s creditworthiness (ability to pay) is checked by the foreigners’ authority (over a timespan of 5 years, with proof of employed earnings and rental agreement).

 

Scholarship

If you have a scholarship, you can attach the receipt to the application as proof of funding.

Letter of motivation

In any case, you should write the motivation letter in your own words. Your concrete personal goals must be stated clearly. If you have German language skills up to level A2, you should write the motivation letter in English. If your language skills are at level B1 or higher, write the letter in German. It must be structured as follows and should not significantly exceed one DIN A4 page:

 

1) Salutation, introduction

  • Salutation ("Dear Sir or Madam")
  • State your name, profession and country of origin. Briefly write why you learned your profession and what grade you graduated with.
  • If you have already acquired proficiency in German, state at what level and mention that you attached the language certificate to your application.
  • Describe your main goal: applying for professional licensing in Germany in order to be able to work in your profession there.

 

2) Process of professional recognition

  • Describe what the process of professional recognition is. You can obtain information e.g. on the website anerkennung-in-deutschland.de (available in different languages).
  • Explain why you would like to attend a language course at FIA: describe that you will need language courses for professional recognition in Germany, in order to understand subsequent professional language and knowledge courses. You can also refer to the visa §16f: you can apply for it if you still need to gain language proficiency. After completing the language courses and with the approval of the German state health authority you can then apply for the residence title §16d in Germany.
  • If you have already applied for professional licensing in Germany state this and explain that you have already received a confirmation of receipt, which is enclosed in your application.

 

3) Your professional goals

  • What do you envision your career in Germany to be like? If you already have practical experience, describe it.
  • If you droped out of your career in your home country: you can write that your previous experience can be partially or fully recognized by the state chamber in Germany.
  • Name potential employers in Germany that you have already contacted and write if they have already expressed their interest in hiring you in the future.

 

4) Why work in Germany?

  • Write why you would like to work in Germany:  what is better about the professional situation in Germany than in your country of origin?
  • Which specializations are you interested in in Germany? Which clinics or practices in the responsible federal state (where you applied for professional licensing) offer you good opportunities?

 

5) Family and financial background

Briefly explain how you will finance your living expenses and pay for your courses. Does your family support you financially? Have you already paid for your courses or arranged instalments?

 

6) Ending

Conclude your letter with a short sentence, for example: 

  • "I hope that I have been able to convince you of my motivation."
  • "Yours sincerely"
  • First name last name

Curriculum vitae

In any case, a CV should be clearly arranged and well-structured. Enter your data as complete as possible and make sure that there are no spelling errors. If you are unsure, have a person you know or a service provider (e.g. translator) proofread it. You will also need this CV for your application for professional licensing and to look for a job offer/ an expression of interest from potential employers – a well-written CV increases your chances of success during the entire process of your professional recognition in Germany!

In any case, you should write the motivation letter in your own words. Your concrete personal goals must be stated clearly. If you have German language skills up to level A2, you should write the motivation letter in English. If your language skills are at level B1 or higher, write the letter in German. It must be structured as follows and should not significantly exceed one DIN A4 page.

Pay attention to the form: a résumé is always written in bullet-point style. You cannot go wrong with the standard fonts Times New Roman and Arial. Sans-serif fonts like Helvetica or Lato are slightly fancier and more modern. Font size should not be smaller than 10 point or larger than 12 point. Choose a simple and uncluttered layout. Colourful frames, graphical elements or underlining only cause distraction.

 

Head

  • Headline: "Résumé" or "Curriculum Vitae"
  • Professional job application photo (insert in upper right corner).
  • Personal information: Name / Place and date of birth / Nationality / Address / Telephone number/ Email address.

 

Main part

  • University studies: name of degree program, name of university, exam date, exam grade
  • Doctorate: title of thesis, name of institute, name of supervisor
  • Publications (if available)
  • Congresses and professional trainings
  • Scholarships and awards
  • Clinical experience / professional experience: internship year and clinical clerkships / professional activity including your field of work, name of clinic or practice
  • Language skills: indicating level of proficiency (native, fluent, proficient, intermediate, beginner). If language certificates are available (e.g. German A2) these should be mentioned.
  • Non-academic and social commitment (if available).
  • Stays abroad: only in connection with university studies, i.e. study abroad, clinical internships and internships abroad or trips that were taken for language education

 

Ending

  • Sign with place and date: place and date are above the signature, i.e. the signature is at the bottom. For a digital résumé it is sufficient to add the signature as a scan. 

Notes

It is no longer mandatory to include a job application photo. However, the American style of an anonymous application without a photo is not very common in Germany yet, at least not in the healthcare business. Therefore, we advise to include a professional-looking photo.

With regards to a phone number, it is best to use a mobile number to make sure that nobody else takes important calls. Always answer calls with your first and last name. If your mailbox is activated, be sure to check the text and change it if necessary.

Choose your email address wisely, e.g. your first and last name. Nicknames, fantasy names or series of numbers are rather unsuitable. If in doubt, create a new email address for this purpose.

Personal information no longer includes marital status, mentioning parents and siblings or religion.

School education does not need to be mentioned.

Clinical clerkships and internships do not necessarily have to be listed in the CV. If you have already gained enough practical clinical experience, you should omit this information. However, if you are applying as a young professional for a specialization in which you have already done a clinical elective or internship it makes sense to include this information since it strengthens your practical experience and motivation for your chosen specialty.

In the last section of the main part you can list interests that reflect on your personality and make you interesting. Be sure not to name any dangerous sports like free climbing or base jumping and do not list more than 4 things. It is advantageous to mention your interests if they are related to your profession. You can then also call this section "job-related interests".

At the end there is no complimentary closing.

Prior language skills

If you have a recognized language certificate (German according to CEFR), enclose it. If the certificate is not available in German, it must be translated into German by a recognized translator and certified and / or legalized by the embassy. Existing and verifiable German language proficiency is in any case advantageous for visa approval. Even if you are learning German at the time of your visa application, but do not yet have a certificate, you should mention this in your letter of motivation.

Qualification plan (course registration with FIA)

After you register for a qualification program with FIA and pay or pay a deposit you will receive a confirmation of registration and a confirmation of payment. These documents contain your individual qualification plan and must be attached to the visa application.

Recognition procedure (application for professional licensing)

Before you apply for a visa, you should apply for professional licensing (Approbation). In Germany, you are only allowed to work in an academic health care profession if you have an Approbation (= state license). As a physician, dentist or pharmacist with a foreign degree you must apply for this license at a German licensing authority.

We recommend that you submit a confirmation of receipt from the German state health authority when you apply for a visa in order to credibly demonstrate that you intend to work in your profession in Germany.

Job search from abroad

For a visa application, it has a positive effect on your credibility if you can present a job offer or an expression of interest from a German employer. (An expression of interest confirms interest in employing you after you receive your professional license, without being a final job offer). Even if you still are in the process of applying, it is a good idea to document your correspondences with potential German employers (e.g. printouts of relevant email histories) and to attach them to your visa application. Even if you do not receive positive replies, your inquiries with potential employers document your effort to find a job on your own.

 

Step 1

Prepare your application documents. You should compose them in German. Make sure that your documents are clearly structured and do not have any spelling mistakes. If your German language skills are not sufficient, you can ask friends or a translator to help you. The documents include:

  • Cover letter (explain why you are interested in the position and briefly state your experience and qualifications).
  • CV (see earlier on this page for hints and helpful information)
  • Attachments (translated university diploma and language certificates, if available; good quality scans without advertisement along the edges

 

Step 2

Look for advertised positions on online platforms or on clinic or practice websites that are particularly interesting for your career plans (e.g. due to specialist or research areas). You can also send an unsolicited application to employers who are particularly interesting to you if you cannot find any vacancies there.

In Germany, there is a shortage of skilled workers, especially in rural areas. Finding an employer interested in you is much more likely there than finding a job in a university hospital in a large city.

Below you will find a selection of general online platforms for job search:

Please note that you should only apply for a job in the German federal state in which you applied for or will apply for your professional license!

 

Step 3

Once you have found suitable jobs send your application to human resources by email or if requested upload your application to the website's job portal.

Do not wait for a response to your first application but rather apply for several jobs at the same time.

 

Step 4

If an employer is interested in you they will contact you and invite you for a job interview by phone or video call.